Do you have an Outlook data file and want to convert it into PDF format? Wondering how to import Outlook data file in PDF file securely? Searching for a reliable method to save PST file as PDF without losing formatting or content? If yes, then don’t worry. Keep reading this article, as here we have provided an effective solution that allows users to import Outlook data files into PDF with 100% accuracy.

Key Reasons to Import Outlook Data File in PDF File

There are several practical reasons why users choose to convert Outlook PST files to PDF. These reasons can vary depending on individual needs or specific situations. Here are some common factors that make PDF a preferred format for Outlook data:

  • PST files cannot be accessed or opened without Microsoft Outlook, making them less flexible.
  • Portable Document Format (PDF) files are easy to manage and share, whereas PST files are not as portable.
  • PDF is a universal file format that can be opened on any device or operating system without requiring specific software.
  • Adobe PDF files support multiple security features such as digital signatures, watermarks, and password protection.
  • PDFs are difficult to alter or manipulate, making them widely accepted as legal and official documents across various industries.

Effective Methods to Import Outlook Data File in PDF File

Technique 1: Using Adobe Acrobat Pro

Outlook does not provide a direct option to save PST files as PDF. Adobe Acrobat Pro, a third-party software, offers a plug-in for Outlook that allows users to export emails to PDF format. Although it is a premium tool, it supports reliable PST to PDF conversion. Follow these steps if you have Adobe Acrobat Pro installed:

  • Open the Outlook application on your system.
  • Go to the menu bar and click the Adobe PDF option.
  • Select the emails you want to export to PDF.
  • In the Adobe PDF tab, click Selected Messages.
  • From the drop-down menu, choose Create New PDF.

A saving window will appear. Browse to the desired location, rename the file if needed, and click Save.

This method also allows you to append new emails to an existing PDF using the Append to existing PDF option. Additionally, the Setup Automatic Archival feature can automatically save newly received emails into PDF format.

Technique 2: Using Microsoft Print to PDF

If you are using Windows 10 or later and Outlook 2016 or newer, the built-in Microsoft Print to PDF feature can be used to convert emails to PDF. Follow these steps:

  • Open Outlook and select the email(s) you want to save.
  • Go to File > Print.
  • From the printer options, select Microsoft Print to PDF.
  • Click the Print button.
  • In the saving wizard, choose the destination folder and enter a file name.
  • Click Save.

The selected emails will now be saved as a PDF file at the chosen location.

Both methods provide reliable ways to import Outlook data file in PDF file, depending on the tools and Windows version you have.

Automated Method to Import Outlook Data File in PDF File

If the previously mentioned methods are not suitable for you, you can use BitData Migration PST Converter. This software is specifically designed to convert multiple PST files into PDF format efficiently. With this tool, you can directly export unlimited PST files to PDF without the need to install Microsoft Outlook or any other application. It provides a fast and reliable solution for users asking, “how to import Outlook data file in PDF file.”

The software has been tested by numerous users, most of whom have shared positive feedback regarding its performance. It ensures a smooth export process without any errors or difficulties. Additionally, PST to PDF Converter offers various customization options, allowing users to create PDF files according to their preferences.

The PST to PDF Tool is compatible with all Windows operating systems, both 32-bit and 64-bit, and supports PST files from all Outlook editions, including 2021, 2019, 2016, 2013, and earlier versions.